Your agency runs on WhatsApp, spreadsheets and memory. Polaris remembers.
Polaris is the CRM and AI co-counsellor for education consultants: counselling, applications, documents and visas for every student, on one desk. A co-counsellor that reads the file you have open, and research agents that bring back facts with their sources.
The work doesn't change. Where it lives does.
A hundred unread chats, half of them about the same CAS
One list for the day
Today opens on what's overdue, which lead is waiting on a call and which application has gone quiet for thirty days.
A spreadsheet column that just says ???
Files that know their dates
The deposit, the CAS, the 28-day funds hold and the visa window are worked out from the case and put on one calendar.
Re-checking a fee page you already checked last intake
Facts with receipts
Agents read the university's own pages and bring back every fact with the page and the date. You tick what goes in.
From first call to the departure gate.
Enquiry
Leads from WhatsApp, the website and walk-ins, and who's waiting on a call.
02Counselling
Grades, budget and goals captured during the call, next steps as tasks.
03Applications
Shortlists that fit, applications tracked to the offer and its conditions.
04Visa
UK and Australian files worked to the pound and the day.
05Departure
Housing, reminders and the student portal until they fly.
Three jobs your counsellors stop doing by hand.
Ask the file.
"Is Ayesha's visa file ready?" gets an answer from her documents and the rules, with sources attached.
Meet RehnumaResearch with receipts.
Entry bands, English, fees, deposits, deadlines: read from the source, ticked by a counsellor, kept for the next one.
See how agents workWorked to the pound.
UK Student and Australia Subclass 500 files: funds, dates, checks and reminders against the current rules.
Open the visa deskUK, Australia and Europe, from the same desk.
UK and Australian universities researched for Pakistani applicants: entry bands, English, fees and deadlines.
European universities mapped by people who studied at them, with scholarships and housing.
visa desks that work files out to the pound and the day: UK Student and Australia Subclass 500.
Run the whole agency from one view.
Every counsellor's students, every application in flight and every document waiting for review, with a record of who opened what.
Passports and bank statements deserve better than a shared drive.
Counsellors see the students allocated to them. Two-factor sign-in, encryption and a record of every read, file and sign-in come built in.
Aim for the star that never sets.
Bring ten live files to a demo. We'll show you every missing document, date and visa risk on them.